Automation Case Study: Student Grade Management Automation—How?
A real case of solving an administrator's work challenges with MAKE automation!
What's the hardest part of working at an academy? It's probably the repetitive and tedious task of checking and managing students' grades and quiz results every day. While it's essential to carefully track each student's individual grades, the process of manually entering grade results and response data from dozens of emails per day into Google Sheets or Excel consumes far more time than you'd imagine, and because it's such tedious work, human errors (mistakes and omissions) are bound to occur.
Concerns....
In fact, the academy administrator from T Company who contacted me recently had exactly these concerns.
T Company was running online quizzes on an ongoing basis, receiving quiz results by email every day. The problem was that opening each email with student grade data and then manually copying it into Google Sheets was too cumbersome and exhausting. As the number of students grew, data omissions became frequent, and input errors occurred quite often, severely reducing work efficiency."
This administrator's concern isn't unique to T Company. It's a universal problem that any academy administrator managing student data would relate to. As the number of students grows, the data to manage multiplies, and since it's human work, errors are inevitable.
So I proposed a solution using MAKE, a no-code automation platform.
3 Steps to Automate Student Grade Management with Email and Google Sheets
Step 1: Connect the Gmail module in MAKE to categorize student grade emails by specific subject lines or senders.
2. Student information is extracted from the email content.
3. Student information is categorized and saved to Google Drive.
Step 2: MAKE's text parsing module automatically extracts the needed data such as quiz answers and grades from the email content.
Step 3: The extracted data is connected to the Google Sheets module and automatically recorded in Google Sheets.
This completely eliminates the cumbersome task of opening each email and copying-pasting data. The academy administrator no longer needs to open emails every morning—they simply open the real-time updated Google Sheet to review all student grades at a glance.
What Changes Does Automation Bring?
The T Company academy administrator was able to completely eliminate the email checking and data entry tasks that previously took at least 1 hour per day on average through MAKE automation. Previously, checking students' quiz grades and entering data took an average of 1 hour per day, which translates to approximately 260 hours per year of enormous time wasted on simple repetitive tasks.
Even by simple minimum wage calculation, 260 hours of annual work represents approximately 2,600,000 KRW or more in costs. Using the MAKE platform, the annual usage fee is around 150,000 KRW, resulting in over 94% cost savings compared to the original costs.
While financial cost reduction is important, the bigger benefit is that academy staff can now focus on their core work—student counseling, learning guidance planning, educational content development, and more. Through automation, they've created an environment where they can break free from simple repetitive tasks and focus on what truly matters.
Let MAKE Handle the Simple Tasks So You Can Focus on What Really Matters!
Student management is one of the most important tasks for academies and educational companies. But valuable time shouldn't be wasted on unnecessary repetitive work. No-code automation platforms like MAKE help automate cumbersome tasks with simple setup, even without specialized knowledge.
Among those reading this right now, I'm sure there are people struggling with the same issues as T Company. If you find the daily repetitive task of processing student email grade results burdensome, why not try applying the MAKE automation introduced today?
"Leave simple tasks to automation and invest more time in important work."
This is the biggest conclusion I've reached from solving academy administrator workload challenges through MAKE automation. I hope today's case study has been a useful reference for you.
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